This Privacy Policy explains how the Fraternal Order of Eagles — Philippine Eagles, Inc., Northern Mindanao Region 19 ("NMR-19," "we," "us," or "our") collects, uses, stores, and protects personal data through the NMR-19 Eagles Portal (the "Portal"), in line with the Philippine Data Privacy Act of 2012 (Republic Act No. 10173, "DPA") and its Implementing Rules and Regulations.
Organization: The Fraternal Order of Eagles — Philippine Eagles, Inc., Northern
Mindanao Region 19
Contact: the Regional Office of NMR-19, or your Club Officer
Data Protection Officer: Jerecho Mandang, CPA, who may be reached through the Regional
Office or your Club Officer
The Portal is a members-only system (Region Admin, Club Officer, Member, and Applicant logins). Depending on your role, we collect:
| Category | Examples actually stored in the Portal |
|---|---|
| Identity & contact | Full name, mobile number, home address, member control number |
| Membership records | Club affiliation, position, member status, dues history |
| ID Application Form data | Birth date, birth place, height, weight, emergency contact name/number, 2×2 photo |
| Sensitive personal information (DPA Sec. 3(l)) | Blood type, religion — collected only for the official ID Application Form |
| Event registration | For events, the name, club, ID type and ID number of each attendee, an optional photo of the ID shown, and how the fee was paid (including any payment reference number) |
| Financial records | Dues, collections (including the payment method and reference number, such as a GCash, Maya or bank transfer reference), disbursements, receivables/payables tied to a member's name where applicable |
| Account & usage data | Access code (your login credential), session login timestamp |
We do not run advertising trackers, analytics pixels, or sell any data to third parties.
Access inside the Portal is role-restricted: a Club Officer sees their own club's roster and books; the Region sees org-wide summaries and, for Team management, individual accounts; every member can see their own club's and the region's published financial statements (this is part of our fund-accountability practice, not a data sale). We do not share your personal data with outside organizations, except the national organization of the Fraternal Order of Eagles where this is needed to process your membership or National I.D., and government authorities where the law requires it.
The Portal loads typefaces from Google Fonts (fonts.googleapis.com / fonts.gstatic.com), which may receive your device's IP address when a page loads. It is hosted on Hostinger infrastructure. No other third-party service currently receives Portal data.
Access requires a login code; data is stored in a private database not directly reachable from the internet; every action is scoped to your role so you can only reach what your role permits; the site is served over HTTPS. Officers and administrators who can see member data are expected to keep it confidential and to use it only for the organization's own purposes.
We retain membership and financial records for as long as you remain a member and for five (5) years afterward for audit and historical continuity, unless a longer period is required by law. After that, the data is deleted or anonymized.
You have the right to: be informed; access your data; object to processing; correct inaccurate data; erase or block it (subject to our legitimate recordkeeping needs); data portability; damages for DPA violations; and to file a complaint with the National Privacy Commission. To exercise any of these, contact your Club Officer or the Regional Office, who will route your request to the Data Protection Officer.
The Portal uses exactly one cookie: a session cookie (nmr19_session) that
keeps you logged in. It is strictly necessary for the Portal to function and cannot be
switched off; it is not used for advertising or tracking. No consent banner is shown because
no non-essential cookies are used.
The Portal is intended for adult members of the organization. Where a member is under eighteen (18), such as a junior member, his or her personal data is collected and entered only with the consent of a parent or legal guardian.
We may update this Privacy Policy from time to time. Material changes will be announced to members through the Portal or the organization's official group channels.
Questions or requests: please approach your Club Officer or the Regional Office of NMR-19, who will forward them to the Data Protection Officer. You may also lodge a complaint with the National Privacy Commission (privacy.gov.ph).